Grievance Policy - Graduate Program, Department of Ecology and Evolutionary Biology
The purpose of this document is to provide graduate students in the Department of Ecology and Evolutionary Biology (EBIO) guidance for resolving grievances that arise in association with their work in EBIO. These grievances include, but are not limited to:
鈥渁cademic issues, such as arbitrary, inconsistent, or capricious actions taken against a graduate student; deviations from stated grading and examination policies as they appear on syllabi, on assignments, or in departmental guidelines for graduate study; failure to disclose in writing reasons behind termination or dismissal, either from the program or from employment or other support; coercion or unprofessional conduct on the part of classroom or research faculty; unfair treatment on issues related to graduate student appointments; unfairness in the application of graduate requirements or regulations; retaliation for a complaint or grievance; and generally speaking any actions taken by a program that relate to the rights of graduate students and that impair the student鈥檚 ability to make normal progress toward the degree.鈥� (from the Graduate School Academic Grievance Policy, )
This document does not address issues of academic dishonesty, sexual harassment, or disabilities, which are covered elsewhere by university-wide policies (see appendix with links to these documents).
For any grievance incurred by a graduate student, the following procedures should be followed in order, if possible.
1) Informal low-level resolution. The graduate student is encouraged to meet initially with the person(s) with whom they are having a conflict to try to resolve the problems through discussion. If all parties agree, an ombuds person can be used if this helps facilitate communication between the persons involved. The facilitator could be the Graduate Director, the Department Chair, or someone from the CU Ombuds Office ( 303 492-5077). If the graduate student is not comfortable meeting with the person(s) with whom they are in conflict, then they are encouraged to meet with a member of their graduate advisory committee, the EBIO Graduate Director or a member of that committee, or the Chair of the Department to discuss their concerns and seek a resolution.
2) Written complaint. If discussion fails to solve the conflict, or the nature of the conflict is considered of a serious nature after consultation with one of the parties listed above, then the graduate student should submit a written complaint to the Graduate Director of the department (or the Chair of the department if the complaint is against the Graduate Director). This complaint should be submitted within 28 days of the event that precipitated the student鈥檚 grievance. Events older than 28 days can still be considered by the committee/Graduate Director, but it may not be possible to directly address such events without thorough documentation. The complaint should provide detail on the nature of the conflict, as well as the requested action(s) to address it. If there are supporting documents, copies should be provided with the written complaint. Any documents, including the complaint, will be shared with both parties.
3) Grievance committee. When a written complaint is received by the Graduate Director (or the Department Chair), s(he) will appoint a four member ad-hoc committee consisting of two faculty members, one from EBIO and the Graduate Director from another department, a non-voting graduate student (elected representative, either the representative to the faculty or an elected alternative), and the Graduate Chair (or Department Chair). This committee will review the case, including meeting separately with both parties, and provide a written ruling on the grievance to both parties within 28 days of receiving the written complaint.
4) Appeal procedure. If the student is dissatisfied with the outcome of the written complaint, s(he) may appeal to the Graduate School (procedures found at ). This step can only be taken after all possible resolution procedures at the department level have been exhausted.
Reporting discrimination and harrassment.
Additional Contacts for Campus Resources
303-492-6766听
(1) Employment Accomodations: Office of Institutional Equity Compliance
E-mail:听 adacoordinator@colorado.edu
Phone number:听 (303) 492-9725
Fax number: (303) 492-5005
(2) Student Accomodations: Disability Services
E-mail:听 dsinfo@colorado.edu
Phone number:听 303-492-8671
Fax number: 303-492-5601
303-492-5077听
Download the Grievance Policy here.听